EDMI is a global organisation committed to protecting and respecting your privacy.
This policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.
By using our website, you’re agreeing to be bound by this policy.
Any questions regarding this policy and our privacy practices should be sent by email to firstname.lastname@example.org or by post to FAO EDMI Data Protection & Compliance Officer, EDMI, Form 1 17 Bartley Wood Business Park, Bartley Way, Hook, Hampshire, RG27 9XA.
We may change this policy from time to time so please check this page occasionally to ensure that you’re happy with any changes.
HOW DO WE COLLECT INFORMATION FROM YOU?
We obtain information about you which you provide directly to us. For example, such as when you complete a web form requesting information about products and services, apply for a job opportunity, or register to receive our marketing communications.
WHAT TYPE OF INFORMATION IS COLLECTED FROM YOU?
The personal information we collect might include your name, address, email address, telephone number, IP address and what pages are accessed, as well as any other information you choose to provide.
HOW WILL IT BE USED?
We’ll only use your personal information where we’re allowed to by law. Generally, this will be under one or more of the following circumstances:
- to process orders that you have submitted;
- to carry out our obligations arising from any contracts entered into by you and us;
- to notify you of changes to our services;
- to send you communications which you have requested and that may be of interest to you. These may include information about events, company news and product or service developments;
- process a job application;
- to seek your views or comments on the services we provide;
- where we need to comply with a legal or regulatory obligation.
RETENTION OF YOUR PERSONAL DATA
We will retain your information only for as long as is necessary for the purposes set out in this policy. We are legally required to hold some types of information to fulfil our statutory obligations. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.
WHO WILL IT BE SHARED WITH?
EDMI will never share your personal data with any Third-Party (i.e., a party other than an entity within the EDMI group) business organisation that intends to use it for their own purposes, other than as required by law or to fulfil a contractual obligation. EDMI, as part of a worldwide group, may transfer or disclose your personal data to another data controller in the EDMI group to be used for similar purposes, at its discretion, and you hereby consent to such transfer or disclosure. If your personal data is transferred or disclosed to another data controller within the EDMI group, that other data controller shall have the same rights and obligations with regard to your personal data as EDMI.
With your consent, EDMI may share your personal data with Third-Parties (i.e. parties other than entities within the EDMI group) such as those who assist us in providing the products and services and who perform technical operations, but only in the strictly limited circumstances set out below:
Our “Third-Party Data Processors” (service providers such as our fulfilment and activation partners, and digital agencies, hosting providers, data storage providers and other technical partners) who help us administer this website, process the data submitted to it, or is used to send marketing communications through, may have access to your data. Some of these business partners may be located outside the country where you accessed this website but they are bound by the same legal requirements. We will never give permission for any of these companies to contact you directly with their own marketing information.
COUNTRIES YOUR PERSONAL DATA WILL BE SENT TO AND WHY
EDMI is a global company and your personal data may be transferred across international borders. It may be transferred to countries that have different levels of data protection laws to the country from where you submitted your personal data. EDMI (as Data Controller and Data Exporter) has, where local data protection regulations so require, put in place security measures for the export of personal data from its jurisdiction. Where local data protection regulations so require, we have made arrangements with entities receiving your personal data such as EDMI Europe Limited or Third-Party Data Processors, that they shall ensure that security measures are in place, and that your personal data is processed only in accordance with EU Data Protection laws.
The server that makes this website available may be located outside the country from which you have accessed this website. The provider of this website is bound by a contract that ensures your data is managed in accordance with EU Data Protection laws and that it acts only on EDMI’s instructions and implements all technical measures necessary on an ongoing basis to keep your personal data secure.
LINKS TO OTHER WEBSITES
In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.
You have a choice about whether or not you wish to receive information from us. If you do not want to receive marketing communications from us about our exciting products and services, then you can select your choices by ticking the relevant boxes situated on the form on which we collect your information.
We will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent. You can change your marketing preferences at any time by contacting us by email email@example.com or telephone our Quality & Data Protection team on +44 (0)1256 830 990.
HOW YOU CAN ACCESS AND UPDATE YOUR INFORMATION
You have the right to ask for a copy of the information EDMI holds about you at any time. Similarly, if you change email address, or any of the other information we hold which is then inaccurate or out of date, please email us at: firstname.lastname@example.org, or write to us at: FAQ EDMI Data Protection & Compliance Officer, EDMI, Form 1 17 Bartley Wood Business Park, Bartley Way, Hook, Hampshire, RG27 9XA. Alternatively, you can telephone our Quality & Data Protection team on +44 (0)1256 830 990.
Review of these policies: EDMI keep this Policy under regular review. This Policy was last updated in June 2020.